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Corporate Event Planner

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Posted by:

AMEYIB

Location:

Addis Ababa, AA, Ethiopia 

Category/Specialization:

Marketing-Sales, Other

Employment Type:

Full time

Job Views:

1062

Posted:

09.21.2017

Closing Date:

09.16.2017

Salary:

Negotiable


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Please do not accept payment requests at any of the recruitment phases!

Occupations:

Marketing-Product: Events-Promotional Marketing, Marketing Communications

Job Description:

Corporate Event Planner
This role will be an exciting opportunity for a highly self-motivated and ambitious individual. You will be responsible for planning and executing all aspects of large-scale professional development conferences. Candidates must have excellent communication, networking, and negotiation skills. This role also requires the ability to stay composed while working with high profile individuals. Applicant must be business savvy in order to assist with sponsorship activation when required.

Responsibilities
  • Serve as main point of contact and effectively negotiate with suppliers on event production, venue, food and beverage, promotional products and marketing materials to achieve high quality results on budget.
  • Visit and evaluate potential venue viability and develop relationships with outside sources for future events.
  • The incumbant is responsible for income generation of the department.
  • Assist with preparing budgets and provide periodic progress reports to management for each event project.
  • Keep track of event finances including invoicing.
  • Research, create and maintain event procedures; propose new ideas to improve the event planning process and customer experience.
  • Negotiate meeting space, room rates, commission, food & beverage and concessions with properties before site selection and on-going through completion of event
  • Establish projected attendance, costs and revenues and submit a working budget; manage costs to deliver event(s) on-budget
  • Assist with the development of brochures and registration materials, including email campaigns
  • Calculate budgets and ensure they are adhered to.
  • Event sourcing, costing and budget development, reconciling and post event survey.
  • Maintain financial records for contractual timelines and close out reports for events.
  • Book talent, including musicians, bands, and disc jockeys.
  • Sample food and select dishes for menus and Select chefs or catering companies to prepare food for event.
  • Schedule speakers, vendors, and participants.
  • Coordinate and monitor event timelines and ensure deadlines are met.
  • Initiates, coordinates and/or participates in all efforts to publicize event.
  • Prepare presentations.
  • Hire staff to manage the event, including bouncers and security personnel.
  • Manage correspondence.
  • Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
  • Keep inventory of backdrops, projectors, computers, and other display materials.
  • Manage and execute onsite event functions, to include:
    • pre-conference planning visits
    • technical logistics (AV, internet, screens, phones, electrical, etc.)
    • food & beverage functions (meals, breaks, private parties, receptions, etc.)
    • staff assignments
    • security and lockdown
    • onsite check-in
    • add-on meetings
    • transportation and arrival/departure logistics
    • general troubleshooting

Job Requirements:

Qualifications
  • Bachelor’s degree in hospitality management, marketing, or related field.
  • A minimum of 2 years related work experience in an event planning/hospitality industry environment.
  • Demonstrated experience in event planning and problem-solving.
  • Candidate must be personable, have the ability to effectively communicate with clients and all staff types, and must be able to interact in a service-oriented environment
  • Candidate must have the ability to manage multiple projects and tight deadlines in a fast paces and sometime pressured environment.
  • Candidate should bring an enthusiastic, can-do attitude to a highly productive team
  • Strong communication, organization, decision-making and client service skills.
  • The ability to handle multiple tasks simultaneously while paying close attention to details.
  • Candidates must demonstrate professionalism and business maturity, along with strong problem-solving skills and mastery of interpersonal relationships. The ideal candidate will routinely handle confidential information in a discreet, professional manner.
 Benefit & Perks:
  • Compensation dependent on experience and quality of portfolio
  • Relaxed working environment
  • Flexible hours (no set start & end time each day)

How To Apply:

Interested and qualified applicants should only apply for the post via the below email: info@acm.com.et.  For the application to be valid the attachments size must not be greater than 2MB other wise it will be invalidated.
We are an equal opportunity employer and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation.
Please don’t mention your religious or ethnic affiliation in your application. Only shortlisted candidates will be contacted.



Company Info

AMEYIB Communication & Marketing Plc
Addis Ababa, AA, Ethiopia

Company Profile